Privacy Statement for First Presbyterian Church of Dunn's Use of Microsoft 365 Services

At First Presbyterian Church of Dunn, we value and respect the privacy of our members, staff, and community. This Privacy Statement outlines how we use Microsoft 365 services, including email, document storage, and other collaborative tools, in accordance with our commitment to protect personal information and ensure transparency.

1. Personal Information Collection

In using Microsoft 365 services, we may collect, process, and store personal information, including but not limited to:

  • Names

  • Email addresses

  • Contact information

  • Documents and files shared within Microsoft 365 apps (e.g., Word, Excel, Teams, SharePoint)

This data is used to facilitate communication, collaboration, and the operation of the church's programs and ministries.

2. How We Use Microsoft 365

First Presbyterian Church of Dunn uses Microsoft 365 to:

  • Communicate with members, staff, and other church affiliates via Outlook.

  • Collaborate on church projects using Teams, SharePoint, and OneDrive.

  • Store documents securely using OneDrive and SharePoint.

3. Data Sharing and Access

  • We do not sell, rent, or trade personal information to third parties.

  • Access to personal information stored on Microsoft 365 services is restricted to authorized church staff and volunteers.

  • Microsoft may have access to data stored within its services as part of routine maintenance, but Microsoft is bound by stringent privacy and security policies as outlined in their privacy agreement.

4. Security Measures

We are committed to ensuring that your information is secure. To prevent unauthorized access or disclosure, we use suitable physical, electronic, and managerial procedures to safeguard and secure the data stored within Microsoft 365, including multi-factor authentication, data encryption, and regular monitoring for security risks.

5. Compliance with Laws

First Presbyterian Church of Dunn complies with all applicable privacy laws and regulations. We review and update our data protection practices regularly to ensure they align with the latest legal requirements.

6. User Rights

You have the right to:

  • Access and request a copy of your personal data.

  • Request the correction of inaccurate data.

  • Request deletion of your data in accordance with applicable laws.

  • Withdraw consent for processing personal data at any time.

To exercise these rights, please contact the church office.

7. Retention of Data

Personal data is retained only for as long as necessary to fulfill the purposes for which it was collected or as required by law. Once the retention period has ended, data will be securely deleted or anonymized.

8. Contact Information

If you have any questions or concerns regarding our use of Microsoft 365 services or this privacy statement, please contact:

First Presbyterian Church of Dunn
Andrew McLean
(910) 987-6728
andrew.mclean@fpcdunn.org

By using Microsoft 365 services provided by First Presbyterian Church of Dunn, you agree to the terms of this privacy statement.

This statement is subject to change, and we will provide updates as needed to reflect any changes in our practices or legal requirements.

A Congregation of the Presbyterian Church (USA)